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Medical Program Assistant Associate

DHS/Sand Ridge Secure Treatment Center

  • Location: Juneau County, WI
  • Post Date: 3/18/2019
  • Job Type: FULL TIME

Health Services, Department of Medical Office Coordinator
Job Announcement Code(s): 19-00758


Classification Title: / JAC: MEDICAL PROGRAM ASSISTANT ASSOCIATE 19-00758 
  Job Working Title: Medical Program Assistant - Associate

Type of Employment: Full Time (40 hrs/week)

Salary: The starting salary is $16.05, plus excellent benefits. This position is in pay schedule/range 02/11. A 12-month probationary period will be required.

Contact: Stacy Koenig, HR Specialist Sr, 608-266-0555, stacym.koenig@dhs.wisconsin.gov">stacym.koenig@dhs.wisconsin.gov

Bargaining Unit: Non-Represented

Area of Competition: Open

Deadline to Apply: 4/2/2019

Assessment Information: 23002 -  028  MEDICAL PROGRAM ASSISTANT ASSOCIATE 

Preview Assessment:
The Wisconsin Department of Health Services (DHS); Division of Care and Treatment Services (DCTS); Sand Ridge Secure Treatment Center (SRSTC) is recruiting to fill a Medical Program Assistant Associate position in Mauston, WI.

Sand Ridge Secure Treatment Center opened in 2001 and houses Wisconsin's Sexually Violent Persons Program. The goal of the center is treating and teaching patients with a history of sexual aggression toward the goal of providing a safe return to the community.

State of Wisconsin benefits include 3.5 weeks of vacation, 9 paid holidays, ample sick time, a top rated health plan, multiple insurance options and an exceptional retirement plan.

Work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, with weekends off.

Position Summary:  
This position independently provides client support for scheduling outpatient clinic appointments; performs duties with a high degree of independence in implementing physician orders for consultations and follow-ups; develops and maintains records and filling systems and current directories and resources.

Special Notes:  
Due to the nature of these positions, all applicants will be required to allow the DHS to conduct a background check to determine whether the circumstances of any convictions may be related to the job being filled.

All appointees will be required to receive a TB test, which will be administered by SRSTC or medical personnel approved by the facility prior to their start date.


Minimally qualified candidates will have:

  • Experience scheduling medical appointments for patients/clients
  • Training and/or experience with medical terminology
  • Experience utilizing Microsoft Office suite (i.e., excel, word, etc.) such as document creation, data entry and spreadsheet creation.
  • Experience providing administrative support in a clinical setting (i.e., answering phones, maintaining forms, completing purchase requests for office supplies, etc.)
  • Written and oral communication skills

Well qualified candidates will have:

  • Experience working with an Electronic Health Records system
  • Experience coordinating arrangements for scheduled appointments (i.e. transportation, documentation, etc.)
  • Experience documenting patient/client transfers
  • Experience scheduling in a dental clinic

How To Apply:  

Click on the Preview Assessment link near the top of this announcement to view the qualifications that will be evaluated in the initial part of the selection process.

After you have previewed the assessment and would like to apply for this position, click “Log In” to access your existing account or to create a new account if you do not already have an account in the system. After you have logged in, click “Apply Now.” You will be asked to provide your personal information. Attach your current resume and letter of qualifications (in a Word or PDF compatible format). To be considered for this position applicants must complete the online process. Failure to submit all required materials will result in an incomplete application and ineligibility for this position. Application materials will not be accepted if received in an incompatible format, an email, as a hard copy or a fax.

Applicants deemed eligible will be invited to participate in the next step of the selection process. If you have any questions regarding the application process, please contact the HR Specialist on this announcement.

Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employees as a reinstatement) must complete the online application process to apply.

Please note:
Important communication regarding this recruitment will be sent via email. DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans are encouraged to apply. For complete information on veterans’ hiring programs that may benefit you, please visit the Employment Assistance page on the Wisconsin Department of Veterans Affairs’ website

DHS/Sand Ridge Secure Treatment Center