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Materials Management Associate

University of Wisconsin

  • Location: Madison, WI
  • Post Date: 2/12/2020
  • Job Type: FULL TIME

Position Summary:
This position is assigned to the Physical Plant Stores operation. The Stores operation covers six separate shops: Electrical, Plumbing, Carpenter, Machine, Steamfitter, Locksmith. There is a corresponding storeroom for each shop. The aggregate inventory value is over two-and-a-half million dollars. The number of purchase orders generated by the operation exceeds ten thousand per year. Stores' responsibilities include but are not limited to the following:

1. Receiving, managing and distributing project-specific and inventoried materials.
2. Maintaining inventory database and preparing reports using the automated inventory system.
3. Providing product information, guidance and training.

The University of Wisconsin-Madison, Physical Plant, is committed to the highest standard of customer relations principles for its customers, fellow staff members, students, and visitors. Staff will serve as role models by practicing exemplary behaviors when working with customers and fellow staff members.

Principal duties:
65% A. Inventory Function
1. Store items in accordance with layout of warehouses, tool rooms, and other areas.
2. Examine and inspect stock items for obsolescence, wear, and defects, informing supervisor of damage and arranging for disposal if necessary.
3. Mark stock items using identification tags, barcodes, and other labeling equipment.
4. Verify inventory records by comparing them to results of perpetual and periodic inventory counts, investigating discrepancies and requesting adjustments from supervisor.
5. Clean and maintain supplies, tools, equipment, and storerooms to ensure compliance with safety regulations.
6. Submit requisitions to Stores' purchasing unit to initiate stock replenishment.
7. Inform Stores' purchasing unit of vendor performance deficiencies and provide input to that unit on vendor selection.
8. Determine proper storage methods and stock locations based on both turnover and the facility's physical capabilities.
9. Use historical data and customer input to set appropriate minimum and maximum stocking levels and to determine optimal reordering points and quantities.
10. Perform analysis of seasonal usage of stock items and adjust stock levels to ensure product availability during times of peak demand.
11. Keep abreast of changes in relevant industries and new product offerings, presenting information to craftsworkers.
12. Recommend changes in inventory policy, request storage shelving, dunnage racks or special equipment based on new and changing inventory and stock levels.
13. Keep supervisor informed on progress.

20% B. Receiving Function
1. Inspect incoming items to ensure complete and undamaged shipments. Operate forklift to load/unload equipment or materials as necessary.
2. Accept or reject items as required and communicate receipt status to Stores' purchasing unit.
3. Record receipt of material on purchase orders and make price computations.
4. Update receipt information in Computer Maintenance Management System (CMMS).
5. Return incorrect orders to vendors using RMA (Return Material Authorization) system.
6. Notify shop personnel of material receipt.
7. Maintain an aging schedule for received materials to minimize the accumulation of ordered materials in the storeroom.
8. Track the status of received materials from purchase to disbursement.

10% C. Disbursement Function
1. Receive and process orders for over-the-counter sales from craftsworkers for stock items.
2. Pick and disburse stock items as required by craftsworkers using Stores' materials requisition forms.
3. Arrange for the delivery of stock and non-stock materials to job sites. Delivery may require driving to and from the sites.
4. Assist in development of efficient storage of stock items and related material to expedite the disbursement process.
5. Charge material issued.

5% D. Administration and Training
1. Attend regularly scheduled Stores meetings.
2. Provide guidance and training to co-workers, L.T.E.'s and students.
3. Effectively coordinate workload with co-workers.
4. Establish and maintain favorable relationships with co- workers, vendors, departmental staff, and others.
5. Provide various reports as requested.
6. Perform other tasks, duties and assignments as requested by supervisor.
For more information, or to apply, visit www.jobs.wisc.edu & search for Vacancy ID#220128. Must apply online with a cover letter and resume. Contact Dawn Bierman at dawn.bierman@wisc.edu. Application deadline is February 21, 2020.

UW-Madison is an affirmative action/equal employment employer and we encourage women, minorities, veterans, and people with disabilities to apply.

University of Wisconsin