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Executive Assistant

Capitol Casualty Company

  • Location: Lincoln, NE
  • Post Date: 9/13/2021
  • Job Level: Experienced

Please submit resume for consideration

Executive Assistant

SUMMARY: Provides administrative support to the President of Capitol Casualty Company.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

 

  • Administrative functions

-Transcribe and draft Word documents, Excel Spreadsheets and Access Database maintenance.

-Process loan documents for new loans. 

-Prepare required annual filings for the Nebraska Department of Insurance.

-Prepare reports and documents for the Board of Directors.

-Negotiate contracts for office equipment.

-Monitor and order supplies.

  • Facility Management

-Work with contractors an secure and negotiate bids for maintenance, repairs and remodels.

-Schedule annual maintenance for property and monitor alarm system.

-Negotiate annual, seasonal and at-need fees and contracts for the property.

-Tenant liaison.

  • Secondary responsibility for handling the Company’s commercial auto insurance claims.
  • Coordinates and tracks projects, daily workflow, schedules and paperwork to ensure deadlines are being met.
  • Acts as custodian of corporate documents and records and drafts minutes of board of director and other meetings.
  • Performs general clerical office duties to include, but not limited to, mail, filing, telephones, data entry and copying.
  • Receives, protects and maintains strict confidentiality of information.
  • Manages President’s calendar and independently schedules appointments and makes reservations and travel arrangements.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  • Detailed knowledge and proficient use of a computer and computer programs, including Excel, Word, PowerPoint and Access.
  • Ability to perform research on legal, insurance, banking, agricultural and legislative issues.
  • Strong organizational, communication and interpersonal skills.

 

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree (B.A) or a minimum of five years’ experience and training as an executive assistant.

 

Please submit resume for consideration.

Capitol Casualty Company